Email Writing for Class 5
Formal & Informal Emails • CBSE / ICSELearn the full email format, write clear subject lines, and know exactly what your exam answer should look like.
📖 Let’s learn email writing
What an email is made of, and what your exam wants
Email is the format you will use for life
Email is the most common form of written communication in the modern world. Whether you are writing to a teacher, entering a competition, or messaging a friend — knowing email format and etiquette is essential.
Email has its own rules: address fields, subject line, greeting, body, sign-off. Formal emails are like formal letters, only shorter. Informal emails are casual, but they still need proper structure. Let’s master both.
💡 The rule — the seven parts of an email
From: your own email address
To: the person you are writing to
Cc: anyone who should get a copy (everyone can see this)
Bcc: a hidden copy — the other readers cannot see this name
Subject: the topic in a few words — the most important line
Greeting: Dear Sir / Dear Mrs Sharma / Hi Aarav
Body then Sign-off: Regards / Best wishes / Thanks, then your name
🎯 Key concept
📧 Formal email: to a teacher, principal or company
📧 Informal email: to friends, cousins and classmates
💡 Both need a subject line — it is never optional
⚡ Emails are shorter than letters — get to the point
📝 In your exam
Write the parts in this order, each on its own line:
- From:
- To:
- Cc: (only if the question needs it)
- Subject:
- Greeting
- Body
- Sign-off and your name
Keep the body to about 50–80 words unless the question says otherwise. Marks are given for the format as well as the content — never skip the subject line.
📋 Email format at a glance
Six parts, every time
Your own address. It shows the reader who is writing.
The address of the person you are writing to.
Cc sends a copy everyone can see. Bcc sends a hidden copy.
The topic in a few words. The most important line — keep it short and specific.
Formal: Dear Sir / Dear Ma’am. Informal: Hi or Hey plus the name.
Body: clear and short. Sign-off: Regards, or Best wishes, then your name.
📧 Two model emails
The same child writes to a teacher and to a friend
Formal — to a teacher
Informal — to a friend
Email etiquette rules
Formal vs informal
📢 Say the parts in order
Read the checklist aloud before you write
✏️ Quick check
Five questions on the format
1. To send a copy that everyone can see, use the ___ field.
2. In an exam, the body of an email is usually about ___ words.
3. After “Dear Mrs Sharma” you put a ___.
4. A name in the Bcc field stays ___ from the other readers.
5. A good formal sign-off for a letter to your teacher is ___.
🎯 Formal or informal?
Decide for each line, then check
Choose Formal or Informal for each line.
📝 Practise subject lines
Clear, short, and specific — cover the answer and try your own first
Asking a teacher for help: Help Needed with Maths Homework — Chapter 7
Entering a competition: Application for Inter-School Quiz Competition
Thanking someone: Thank You for the Career Day Talk
Inviting a friend: Birthday Party Invite — 15th April! 🎂
Reporting absence: Absence from School — 18–19 March (Illness)
Asking for information: Enquiry About Summer Camp Dates and Fees
🧠 Memory trick
Six words, in order
From, To, Subject — then Greet, Body, Sign
Say it as two halves. The first three are the address block — who it is from, who it is going to, and what it is about. The last three are the message — say hello, say your piece, say goodbye.
From · To · Subject → Greet · Body · Sign🎮 Email writing quiz
Eight questions — test what you have learnt
The most important part of an email is…
The body of an email should be…
A formal email begins with…
Just before you click Send, you should…
Writing in ALL CAPS reads as…
An informal email to a friend may use…
Compared with a letter, an email is usually…
Clicking Reply All sends your message to…
🎉 Quiz complete
0/8🌟 Fun facts
Two things about email you can tell anyone
The first email across a network was sent by Ray Tomlinson in 1971. He also chose the @ symbol to separate a person’s name from their computer’s name — which is why every email address still has one.
About 392 billion emails are sent and received around the world every day in 2026. That is roughly 48 emails for every person on Earth, every single day.
🧠 Tips for parents
Three things to try this week
Write a real one
Help your child send a real email to a teacher, a relative or a friend, with you watching. Supervised real communication beats any worksheet.
Subject line game
Give a situation — “you want to ask for extra library time” — and ask for the subject line only. Ten seconds each, ten rounds. It drills the hardest skill on the page.
Same news, two emails
Ask for the same message twice: once to a teacher, once to a friend. Reading them side by side is how the difference in tone finally lands.